Guidestar Automated Electronic Forms Service
Families complete and submit online electronic forms
Families complete electronic enrollment and licensing forms on a secure, access controlled, website using a home computer, tablet, or smart phone. They select a username and password enabling them to complete the form in several sessions, submit updates when information changes, or renew the child’s registration without reentering any information.
Families complete electronic enrollment and licensing forms on a secure, access controlled, website using a home computer, tablet, or smart phone. They select a username and password enabling them to complete the form in several sessions, submit updates when information changes, or renew the child’s registration without reentering any information.
You receive an electronic form report
Your authorized administrator receives an email notification as each form is submitted and scheduled or on-demand reports containing all information in all electronic forms. No new software is installed on your computers. You only need Microsoft Excel, Word, and any browser. Once the report is saved on your desktop you do not need an Internet connection to use the desktop tools.
Your authorized administrator receives an email notification as each form is submitted and scheduled or on-demand reports containing all information in all electronic forms. No new software is installed on your computers. You only need Microsoft Excel, Word, and any browser. Once the report is saved on your desktop you do not need an Internet connection to use the desktop tools.
Automatically track enrollment and licensing form submission and expiration
The submission summary tool automatically tracks submissions for each child, displays age on class cutoff date, and generates alerts when a child needs a new physical examination or registration forms are about to expire: the cell turns yellow 60 days before expiration and displays the days to expiration; the cell turns red when a form has expired.
The submission summary tool automatically tracks submissions for each child, displays age on class cutoff date, and generates alerts when a child needs a new physical examination or registration forms are about to expire: the cell turns yellow 60 days before expiration and displays the days to expiration; the cell turns red when a form has expired.
Access all information on your desktop in seconds
Using the child worksheet tool, locate any information on your desktop in seconds for any.child. Select any child from the automatically generated drop-down list of children in cell B1 and scroll through the entire form on your desktop.
Using the child worksheet tool, locate any information on your desktop in seconds for any.child. Select any child from the automatically generated drop-down list of children in cell B1 and scroll through the entire form on your desktop.
Automatically monitor immunization status for all children
The immunization tool automatically monitors immunization status for each children based on the child’s age and your state’s immunization requirements. Automatic alerts notify you when a child needs a new dose: the cell turns yellow when a new dose is required within 60 days; the cell turns red when the dose is overdue. Exempt children’s cells are gray.
The immunization tool automatically monitors immunization status for each children based on the child’s age and your state’s immunization requirements. Automatic alerts notify you when a child needs a new dose: the cell turns yellow when a new dose is required within 60 days; the cell turns red when the dose is overdue. Exempt children’s cells are gray.
The automated immunization compliance audit calculates your compliance rate for each class, for each vaccine, and the entire facility.
Automatically create class roster
Using the roster tool, select any class from the automatically created drop-down list and create a roster for any class. Class rosters include automated birthday reminders highlighted in green. Any information in the electronic form can be included in the roster.
Using the roster tool, select any class from the automatically created drop-down list and create a roster for any class. Class rosters include automated birthday reminders highlighted in green. Any information in the electronic form can be included in the roster.
Automatically tabulate enrollment statistics
The statistics tool automatically tabulates the number of children enrolled in each class or program to avoid over enrollment and comply with child/teacher ratio licensing rules. It also tabulates forms submitted, forms expired, and if you have a variable meal program it will tabulate meals served each day.
The statistics tool automatically tabulates the number of children enrolled in each class or program to avoid over enrollment and comply with child/teacher ratio licensing rules. It also tabulates forms submitted, forms expired, and if you have a variable meal program it will tabulate meals served each day.
Automatically create teacher (emergency) card
The teacher tool automatically creates teacher (emergency) cards containing each child’s name, enrollment information, parent contacts, emergency contacts, pickup (release) authorizations, key medical information, and any other information your teachers need to have on hand. When parents update information, you can create new cards for any number of children automatically in seconds. You have the option to print the cards or distribute them electronically to teacher and administrator smart phones or classroom tablets using free online services such as Dropbox, Microsoft OneDrive, or Google Drive. Having the information on smart phones or tablets is particularly convenient for off-site activities or facility evacuations. Click here to download a sample.
The teacher tool automatically creates teacher (emergency) cards containing each child’s name, enrollment information, parent contacts, emergency contacts, pickup (release) authorizations, key medical information, and any other information your teachers need to have on hand. When parents update information, you can create new cards for any number of children automatically in seconds. You have the option to print the cards or distribute them electronically to teacher and administrator smart phones or classroom tablets using free online services such as Dropbox, Microsoft OneDrive, or Google Drive. Having the information on smart phones or tablets is particularly convenient for off-site activities or facility evacuations. Click here to download a sample.
Automatically create directory of children and parents
The directory tool automatically creates a directory of children and parents for all or some of the families. Any of the information on the electronic form can be included. Parents use the directory to arrange play dates, car pools, and parties for their children. You can also automatically create parent email lists and address labels.
The directory tool automatically creates a directory of children and parents for all or some of the families. Any of the information on the electronic form can be included. Parents use the directory to arrange play dates, car pools, and parties for their children. You can also automatically create parent email lists and address labels.
Administrator Portal
Submitted forms are always available to authorized administrators with no concerns about misfiling, illegible handwriting, or removal of paper forms from folders. Authorized administrators read electronic forms or download them as PDF documents.
Submitted forms are always available to authorized administrators with no concerns about misfiling, illegible handwriting, or removal of paper forms from folders. Authorized administrators read electronic forms or download them as PDF documents.
